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Novamodus Solutions Inc. · Last reviewed August 2024
Privacy
Novamodus does not collect any personally identifiable information about you when you visit the Website unless you voluntarily provide this information, for example by contacting us through our email forms (including sending us queries or responding through the Website to our job postings). Personal information collected in these cases may include your name, contact details, email address, telephone number and your resume.
Anti-Corruption and Bribery Policy
1. About this policy
It is our policy to conduct all of our business in an honest and ethical manner. We take a zero-tolerance approach to bribery and corruption and are committed to acting professionally, fairly and with integrity in all our business dealings and relationships.
Any employee who breaches this policy will face disciplinary action, which could result in dismissal for gross misconduct. Any non-employee who breaches this policy may have their contract terminated with immediate effect. This policy does not form part of any employee's contract of employment and we may amend it at any time. It will be reviewed regularly.
2. Who must comply with this policy?
This policy applies to all persons working for us or on our behalf in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, interns, agents, contractors, external consultants, third-party representatives and business partners.
3. What is bribery?
A bribe is a financial or other inducement or reward for action which is illegal, unethical, a breach of trust or improper in any way. Bribes can take the form of money, gifts, loans, fees, hospitality, services, discounts, the award of a contract or any other advantage or benefit. Bribery includes offering, promising, giving, accepting or seeking a bribe. All forms of bribery are strictly prohibited. If you are unsure about whether a particular act constitutes bribery, raise it with your manager or your team lead.
Specifically, you must not:
- give or offer any payment, gift, hospitality or other benefit in the expectation that a business advantage will be received in return, or to reward any business received;
- accept any offer from a third party that you know or suspect is made with the expectation that we will provide a business advantage for them or anyone else;
- give or offer any payment (sometimes called a facilitation payment) to a government official in any country to facilitate or speed up a routine or necessary procedure.
You must not threaten or retaliate against another person who has refused to offer or accept a bribe or who has raised concerns about possible bribery or corruption.
4. Gifts and hospitality
This policy does not prohibit the giving or accepting of reasonable and appropriate hospitality for legitimate purposes such as building relationships, maintaining our image or reputation, or marketing our products and services. A gift or hospitality will not be appropriate if it is unduly lavish or extravagant, or could be seen as an inducement or reward for any preferential treatment (for example, during contractual negotiations or a tender process).
Gifts must be of an appropriate type and value depending on the circumstances and taking account of the reason for the gift. Gifts must not include cash or cash equivalent (such as vouchers), or be given in secret. Gifts must be given in our name, not your name. Promotional gifts of low value such as branded stationery may be given to or accepted from existing customers, suppliers and business partners.
5. Record-keeping
You must declare and keep a written record of all hospitality or gifts given or received, and submit all related expense claims in accordance with our expenses policy, recording the reason for the expenditure. All accounts, invoices, and other records relating to dealings with third parties should be prepared with strict accuracy and completeness. Accounts must not be kept "off-book" to facilitate or conceal improper payments.
6. How to raise a concern
If you are offered a bribe, or are asked to make one, or if you suspect that any bribery, corruption or other breach of this policy has occurred or may occur, you must notify your manager or your team lead as soon as possible.
Accessibility
Novamodus Solutions Inc. is committed to fostering an inclusive and accessible environment for all our clients, employees, and stakeholders. We understand that it is our responsibility to establish a barrier-free environment so that everyone can access our services and information independently and with dignity.
In alignment with the Accessibility for Ontarians with Disabilities Act (2005), and the Integrated Accessibility Standards Regulation (IASR), Novamodus Solutions Inc. is dedicated to meeting the accessibility needs of individuals with disabilities. This commitment is not only a legal obligation but also a reflection of our core values.
Our Commitments
Awareness and Training — We ensure that all employees involved in hiring, managing, and developing policies are aware of the Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We provide training for employees on the Human Rights Code's provisions regarding individuals with disabilities as well as Ontario's accessibility laws, designed around each employee's unique duties.
Employment Practices — Our recruitment, candidate evaluation, and selection processes are designed to provide accommodation as needed. For workers who require them, we create and carry out individualized workplace accommodation plans, making sure they are private and easily accessible.
Accessible Customer Service — We are dedicated to offering services in a way that upholds the autonomy and dignity of people with disabilities, and we regularly evaluate and update our policies and procedures to adhere to the Customer Service Standard.
Information and Communication — We are dedicated to assisting individuals with disabilities with their communication needs and shall, upon request, offer accessible formats.
We will continue to meet and exceed our accessibility responsibilities under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), and we invite everyone to join us in this ongoing journey towards a more accessible environment.
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Accessibility
Novamodus is committed to fostering an inclusive and accessible environment for all our clients, employees, and stakeholders. We aim to establish a barrier-free environment so that everyone can access our services and information independently and with dignity.
We provide reasonable accommodation throughout our recruitment and employment practices, deliver customer service that upholds the autonomy and dignity of people with disabilities, and will, upon request, offer accessible formats and communication supports. To request an accommodation or an accessible format, or to share feedback on accessibility, please contact us at solutions@novamodus.com or (289) 409-8506.
